Privacy Policy of Dana F. Cole & Company, LLP

To Our Individual Clients:
Your privacy has always been a top priority to us and maintaining your trust and confidence is our ultimate goal.  We respect your right to keep your personal information confidential and will continue to safeguard your personal data and material as we always have.  A recent law change requires us (along with banks, brokerage houses, and other financial institutions) to disclose our Privacy Policy to you – which we are more than happy to do.  We hope by taking a few moments to read it, that you will have a better understanding of what we do with the information you provide to us and how we keep it private and secure while using it to serve you better. 

A.  Types Of Information We Collect 

We collect certain personal information about you – but only when that information is provided by you or is obtained by us with your authorization.  We use that information to prepare your personal income tax returns and may also use it to provide various tax and financial planning services to you at your request.Examples of sources from which we collect information include: 
●   interviews and phone calls with you,                                          ●   tax return or financial planning organizers, and
●   letters or e-mails from you,                                                       ●   financial history questionnaires. 

B.  Parties To Whom We Disclose Information 

As a general rule, we do not disclose personal information about our clients or former clients to anyone.  However, to the extent permitted by law and any applicable state Code of Professional Conduct, certain nonpublic information about you may be disclosed in the following situations: 

To comply with a validly issued and enforceable subpoena or summons.
In the course of a review of our firm's practices under the authorization of a state or national licensing board or as necessary to properly respond to an inquiry from such a licensing board or organization. 
As a part of any actual or threatened legal proceedings or alternative dispute resolution proceedings either initiated by or against us, provided we disclose only the information necessary to file, pursue, or defend against the lawsuit, and take reasonable precautions to ensure that the information disclosed does not become a matter of public record. 

To provide information to nonaffiliated third parties who perform services or functions for us or you in conjunction with our services to you, but only if we have a contractual agreement with the other party as may be appropriate to prohibit them from disclosing or using the information other than for the purposes for which it was disclosed.  (Examples of such disclosures include using an outside service to extend our services in some specialty.) 

C.  Confidentiality And Security Of Nonpublic Personal Information 

Except as otherwise described in this notice, we restrict access to nonpublic personal information about you to employees of our firm and other parties who must use that information to provide services to you.  Their right to further disclose and use the information is limited by the policies of our firm, applicable law, our Code of Professional Conduct, and nondisclosure agreements where appropriate.  We also maintain physical, electronic, and procedural safeguards in compliance with applicable laws and regulations to guard your personal information from unauthorized access, alteration, or premature destruction. 

Thank you for allowing us to serve your accounting, tax, and financial planning needs.  We value your business and are committed to protecting your privacy.  We hope you view our firm as your most trusted advisor and we will work to continue earning your trust.  Please call us if you have any questions or if we can be of further service.