Joint Ventures: How they Can Open New Doors
Joint ventures are common in the construction industry, especially with large long-term projects. These collaborative arrangements allow construction firms to work together, for a limited time period, on one or more construction projects.
The upsides include pooling of expertise and resources, broader geographic reach, reduced risk, and enhanced financing and bonding capacity. But joint ventures also have potential pitfalls, so they need to be set up and managed with care.
It's important to understand how joint ventures work, because you never know when you'll be presented with the opportunity to form or join one. For example, your firm might possess the requisite experience and ties with local contractors that a client is looking for, but you might lack the manpower, licensing or financial reserves to complete the project alone. As an experienced local contractor, you could secure the job and then form a joint venture with a bigger firm that will supply extra manpower, cash reserves, licensing and bonding capacity to see the project through completion.
Before jumping headfirst into a joint venture, however, conduct due diligence to verify a potential partner's financial strength and capabilities, as well as its bonding and financing capacity. Request copies of the company's financial statements and tax returns. Also inquire about any outstanding legal claims and talk to past joint venture partners, if possible. If one of the parties to a joint venture fails, the others may be responsible for completing the project.
Once you've selected a joint venture partner, work closely with your attorney to set up a formal written joint venture agreement. Proactive planning in the early stages of your relationship can have a direct, material impact upon your tax and cash flow consequences as the venture progresses.
Your agreement spells out the details of your business relationship, including:
It's also important to discuss how the the accounting for the joint venture will be done — and by whom. Someone's got to create and maintain the books for the joint venture. It's not enough to have each member account for its own involvement. Your joint venture will need its own set of books and bank account.
Designate a bookkeeper from one of the joint venture entities to maintain the accounting records. He or she will set up a chart of accounts and job cost ledger, as well as track each member's capital contributions.
Typically, each member will bill the joint venture for the work it does on the project. Establish standard billing and lease rates upfront to simplify recordkeeping and minimize disputes. Billings and third-party job costs will also be recorded directly to the joint venture's accounting records.
Consult with your accounting advisor to properly set up a joint venture's books. It will save the trouble of backtracking to produce the records you'll need later for tax and financial reporting purposes. CPA oversight also adds perceived credibility and objectivity to the joint venture's accounting records, which can become a point of contention if the project doesn't live up to everyone's expectations.
Joint ventures can open up doors to new opportunities, but working through the fine details of these arrangements can be complicated. Contact your legal and accounting professionals if you're thinking about joint venturing with another construction firm. These advisors can help navigate the process, from setting up to winding down a joint venture.